Top 10 Things You Need to Know About Virtual Events:
- Finding a virtual platform is as important as finding a venue. Select a platform that fits your event needs and expectation ahead of time.
- Virtual platforms are in high demand, and some of the nationally recognized platforms are already fully booked for the next six months.
- It takes time to build the platform and you should plan to have 8 to 12 weeks in advance for the process.
- Make sure the platform is providing what is needed for the event to avoid additional costs before signing.
- Most virtual platform companies only provide the platform and do not include production management services.
- Keep session lengths shorter than you would typically plan for an in-person event because attendees tend to have a shorter attention span in the virtual environment.
- Encourage the attendees to participate in polls, asking questions frequently, and utilize the chat function to increase engagement with each other.
- Running rehearsals is necessary for virtual events, especially with the live sessions.
- Most virtual platforms have similar functionalities, but their software is different. Therefore, it might require some training or run-throughs with speakers, presenters, exhibitors, etc.
- Utilize the data tracking function from the virtual platform, that valuable data can help increase event efficiency and improve the attendee experience for your future events.
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