EVENT SPACE: Don’t Get Squeezed In.
At O’Design Productions and Consulting we are not an AV company but an elite team of both Meeting Planners and AV Specialist that take the AV work off our client’s plates. With over 20 years of event planning experience, our team has seen many creative uses of event space, but did you know that your event layout can affect your AV budget?
Here are a few tips to help you utilize your event space and why layout matters:
Event Schedule, Audience Size, Renderings, and Timing: from the very start of managing an event, a well-thought-out and established schedule and event review is imperative. As we work on each of our events, we are diligent in understanding every aspect of an event. This starts from the very beginning when building our clients RFPs.
Room Availability: we can determine accurate labor for load-in, set up, event and strike. We also look for possible cost savings in tech labor.
Room Set Up and Audience Size: once we have this information, we can establish the best equipment and equipment placement for the most significant impact possible while allowing time to find solutions to potential challenges.
Room Changes/Adjustments: any changes to a room once a room is set can be extremely taxing and expensive and should be avoided as much as possible. However, there are times where it is unavoidable. We study the changes in each room and then determine the best placement for all equipment, cables, and wires – keeping the equipment out of the way. We also schedule additional techs to help if needed with tight turnarounds.
Room Diagrams: we work directly with the venue to create room diagrams for each breakout room to determine the best equipment for the audience experience while working around possible room restrictions. For General Sessions, we create very detailed room diagrams and renderings which include rigging points, truss design, light, screen, and projector placement. We also provide 3D renderings to help give our clients a visual of the room set up for approval and to help avoid any possible problems.
Don’t get squeezed into your space – let us help you with a complimentary review of your venue contract and layout!
At O’Design we are the AV experts. From design to budget – we support you and your clients on all things AV while freely sharing the latest industry tips, tricks, and trends. We know AV and know it very well.
We manage successful and seamless events all over the country – any venue, any city, any size – at or under budget. We are not an AV company, but a meeting planning company that focuses solely on bringing the best of AV to our clients, while managing it every step of the way.
In short – we take the headache out of AV!
Let us help you make AV simpler!